The 90-Day AI Pilot
Most organisations spend months talking about AI before anything changes. This engagement is designed to skip that and deliver something real within 90 days. Over three phases, we identify where AI will save the most time, build and test one practical automation with your team, and hand over a clear record of what was achieved and what comes next.
Most Australian organisations spend six to twelve months in AI discussions, planning sessions, and vendor evaluations before anything changes. This engagement is designed to compress that to 90 days, with a live workflow your team is already using at the end of it.
What a real 90-day pilot looks like in practice:
A Melbourne-based advocacy organisation with a team of eight was spending three days preparing each quarterly funder report, pulling data from emails, spreadsheets, and documents manually, then assembling it against the funder's template. After a Free Me Up AI pilot engagement, the same report is drafted in under four hours using AI-assisted synthesis of their existing records. The team reviews and approves before submission. No beneficiary data enters any AI tool. The governance framework produced during the pilot has since been used to brief their board and satisfy their funder's AI policy requirements.
That is the scope of a 90-Day Pilot: one real workflow, running on your real data, with your real team using it, plus the governance documentation to satisfy your board, funders, or leadership.
How it works
Three phases. One live outcome.
A predictable sequence designed to deliver something real - not a strategy document - inside 90 days.
Assess
We map your current workflows, identify the two or three processes where AI will have the most practical impact, and agree on what success looks like before we build anything. You receive a plain-English priority list with honest assessments of what AI can and cannot do for each process.
Build and Test
We design and implement one live automation or AI workflow with your team. This is not a demo or a prototype. It runs on your real data, in your real systems, with your real staff using it. We train the people who will own it and iterate until adoption is working.
Measure and Hand Over
We document what changed, measure the time saving or efficiency gain, and produce a plain-English summary suitable for your board, leadership team, or funders. You also receive a 12-month roadmap showing what to build next and in what order.
Deliverables
What you get at the end
Four concrete outputs you own and can act on - with or without us.
A live AI workflow your team is already using.
A documented governance framework covering data handling, human oversight, and accountability.
A board-ready summary of outcomes with measurable results.
A 12-month roadmap you own and can act on with or without us.
Investment
Fixed-price. Agreed upfront.
Includes all three phases, one live workflow, governance documentation, board summary, and 30 days email support after handover.
Be clear
What this is not
Honest scope is part of the engagement. Here is what the 90-Day AI Pilot is not.
A strategy document with no implementation.
A software build or a technical development project.
A subscription service or an ongoing retainer unless you choose to continue after the 90 days.
FAQ
Frequently asked questions
Common questions about the 90-Day AI Pilot. If yours isn't here, raise it in your free clarity call.
How much of my team's time does this require?
We ask for one internal champion who can commit two to three hours per week across the 90 days. This is the person who knows your workflows and will own the automation after handover. Beyond that, we do the heavy lifting.
Do we need specific technology or software?
No. We work with the tools you already use - Microsoft 365, Google Workspace, Xero, MYOB, or your existing job management software. We do not require you to buy new platforms or change your core systems.
What if the pilot does not deliver results?
We agree on what success looks like before we start. If we cannot identify a process where AI will deliver measurable value in the assessment phase, we will tell you before moving to implementation. You will not pay for a build that we do not believe will deliver.
What happens after the 90 days?
You own everything - the workflow, the documentation, and the roadmap. You can continue with us, hand off to your team, or pause and assess. No long-term contracts and no lock-in.
Ready to start
Ready to deliver something real in 90 days?
Book a free 30-minute clarity session. We will help you decide whether the 90-Day AI Pilot is the right starting point for your organisation. Available across Sydney, Melbourne, Brisbane, Perth, Adelaide, Canberra, Hobart, and Darwin.
Or book a 30-min discovery call
One page in your inbox within 24 hours. No call required.
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